1.1. In the course of our business in Australia, there are circumstances where we collect personal
information is handled appropriately.
1.2. We are committed to complying with the Privacy Act 1988 (Cth) (Privacy Act) in relation to all
personal and credit information we collect. Our commitment is demonstrated in this policy.
The Privacy Act incorporates the Australian Privacy Principles (APPs). The APPs set out the way
in which personal information must be treated.
particularly section 8 onwards).
1.4. This policy applies to any person for whom we currently hold, or may in the future collect,
personal or financial information.
1.5. This policy applies to personal and financial information. In broad terms, ‘personal information’
is information or opinions relating to a particular individual who can be identified, whether the
information or opinion is true or not.
1.6. Information is not personal information where the information cannot be linked to an
2. How do we manage the personal information we collect?
2.1. We manage the personal information we collect in numerous ways, such as by:
a) implementing procedures for identifying and managing privacy risks at each stage of
the information lifecycle, including collection, use, disclosure, storage, destruction or
b) implementing security systems for protecting personal information from misuse,
interference and loss from unauthorised access, modification or disclosure;
c) regularly providing staff with training on privacy issues or providing information
d) appropriately supervising staff who regularly handle personal information; and
e) appointing a privacy officer within the business to monitor privacy compliance.
2.2. As with all personal information, we will take reasonable steps to destroy or permanently de-
identify personal information if that information is no longer needed for the purposes for which
we are authorised to use it.
2.3. We are also subject to professional obligations which may affect how we deal with personal
3. What kinds of information do we collect and hold?
3.1. We may collect and hold personal information about you, which may include:
a) sensitive information (see below);
b) contact information;
c) financial information;
d) tax returns and tax file numbers;
e) banking details; and
f) any other personal information required to perform the financial or accounting
service for you.
3.2. We will not collect sensitive information without the individual’s consent to which the
information relates unless permitted under the Privacy Act.
4. How and when do we collect personal information?
4.1. Our usual approach to collecting personal information is to collect it directly from you or your
4.2. We may also collect personal information in other ways, which may include:
a) through referrals from individuals or other entities;
4.3. You do not need to provide all the information requested by us, but this may prevent us from
providing some or all of our services to you.
5. How do we hold personal information?
5.1. Our usual approach to holding personal information includes:
b) at our premises (securely); and
c) off-site, by third party physical storage providers (securely);
e) on secure online servers; and
f) by a third party data storage provider.
5.2. We secure the personal information we hold in numerous ways, including:
a) using security cards to access areas that contain personal information;
b) using secure measures to access printers;
c) using secure servers to store personal information;
d) using unique usernames, passwords and other protections on systems that can access
e) keeping certain sensitive documents in lockable areas; and
f) using lockable disposal bins for documents to be shredded that are no longer
6. Why do we collect, hold use or disclose personal information?
6.1. We take reasonable steps to use and disclose personal information for the primary purpose for
which we collect it. The primary purpose for which information is collected, held and disclosed
varies, depending on the particular service being provided, but is generally to provide
financial services to your or your business. The other primary purposes for which we may
collect and use your personal information include:
a) to provide you with updates and alerts that are relevant to you or your business;
b) to promote or market our products to you confirm; and
c) other purposes related to the above.
6.2. We may disclose personal information:
a) to other service providers or referral partners in order to provide the accounting or
financial service to you, or to assist our functions or activities (such as debt collection
agencies or law firms);
b) to other third parties with your consent;
c) to our external auditors; and
6.3. Otherwise, we will only disclose personal information to third parties if permitted by the Privacy
6.4. Personal information may also be used or disclosed by us for secondary purposes which are
within your reasonable expectations and which are related to the primary purposes of
7. Will we disclose personal information outside Australia?
7.1. We disclose limited information to overseas service providers located in the United States,
under commercial relationships.
7.2. We are satisfied that each such service provider that we use is committed to privacy and
confidentiality obligations which are at least equal to the Australian Privacy Principles.
8. How do we manage your credit information?
What kinds of credit information may we collect?
8.1. In the course of providing accounting or financial services to you, we may collect and hold
the following kinds of credit information:
a) your identification information;
b) information about any credit that has been provided to you;
c) your repayment history;
d) information about your overdue payments;
e) if terms and conditions of your credit arrangements are varied;
f) if any court proceedings are initiated against you in relation to your credit activities;
g) information about any bankruptcy or debt agreements involving you;
h) any publicly available information about your credit worthiness; and
i) any information about you where you may have fraudulently or otherwise committed
a serious credit infringement.
8.2. We may also collect information that may affect your credit worthiness from other credit
providers (e.g. banks) that have collected the information from a credit reporting body. The
kinds of information we collect may include any of those types of credit information outlined in
section 8.1 of this policy.
How and when do we collect credit information?
8.3. In most cases, we will only collect credit information about you if you disclose it to us and it is
relevant in providing you with the accounting or financial service.
8.4. Other sources we may collect the credit information from include:
a) banks and other credit providers;
b) other individuals and entities via referrals; and
c) your suppliers and creditors.
8.5. We do not collect and hold credit information from credit reporting bodies unless it is
incidentally collected in providing the accounting or financial service to you.
How do we store and hold the credit information?
8.6. We store and hold credit information in the same manner as outlined in section 3 of this policy.
Why do we collect the credit information?
8.7. Our usual purpose for collecting, holding, using and disclosing credit information about you is
to enable us to provide you with the accounting or financial service and to process payments.
8.8. This may include disclosing your credit information to any entity listed in section 6.5 of this
policy, if it is necessary to provide you with the accounting or financial service.
Overseas disclosure of the credit information
8.9. We will not disclose your credit information to entities without an Australian link unless you
expressly advise us to.
How can I access my credit information, correct errors or make a complaint?
8.10. You can access and correct your credit information, or complain about a breach of your
privacy in the same manner as set out in section 9 of this policy.
9. How do you make complaints and access and correct your personal
information or financial information?
9.1. It is important that the information we hold about you is up-to-date. You should contact us if
your personal or credit information changes.
Access to information and correcting personal information
9.2. You may request access to the personal or financial information held by us or ask us for your
personal or financial information to be corrected by using the contact details in this section.
9.3. We will grant you access to your personal or financial information as soon as possible (but
within 30 days), subject to the request circumstances.
9.4. In keeping with our commitment to protect the privacy of personal and financial information,
we may not disclose personal or credit information to you without proof of identity.
9.5. We may deny access to personal information if:
a) the request is unreasonable;
b) providing access would have an unreasonable impact on the privacy of another
c) providing access would pose a serious and imminent threat to the life or health of any
d) providing access would compromise our professional obligations; or
e) there are other legal grounds to deny the request.
9.6. We may deny access to credit information if we are not satisfied that the credit information is
inaccurate, out-of-date, incomplete, irrelevant or misleading.
9.7. If we deny your access or correction request we will notify you in writing of this, set out our
reasons for refusing the request and provide you with information about the process for
making a complaint if you are not happy with this outcome.
9.8. We may charge a fee for reasonable costs incurred in responding to an access request. The
fee (if any) will be disclosed prior to it being levied.
9.9. If the personal information that we hold is not accurate, complete and up-to-date, we will
take reasonable steps to correct it so that it is accurate, complete and up-to-date, where it is
appropriate to do so.
9.10. If you wish to complain about an alleged privacy breach, you must follow the following
a) The complaint must be firstly made to us in writing, using the contact details in this
section. We will respond to the complaint within 30 days from the date the complaint
b) In the unlikely event the privacy issue cannot be resolved; you may take your
complaint to the Office of the Australian Information Commissioner.
Who to contact
9.11. A person may make a complaint or request to access or correct personal information about
them held by us. We will take reasonable steps to ensure the personal or credit information we
hold is accurate and complete. Such a request must be made in writing to the following
address or contact officer:
Contact: Privacy Officer – Agri-Analytics
Postal Address: Level 4, 240 Queen Street, Brisbane QLD 4000
Telephone number: 07 3212 2503
Email address: firstname.lastname@example.org
10. Changes to the policy
10.1. We may update, modify or remove this policy at any time without prior notice. Any changes
10.2. This policy was last updated in July 2017. If you have any comments on the policy, please
contact the privacy officer with the contact details in section 9 of this policy.